Want the best English to Spanish document translation software online? There are plenty of translation applications that translate English to Spanish. However, when you assess all your options, you should make sure your English Spanish document translator provides the best suite of CAT tools available. 

Need to translate a document from English to Spanish ASAP? Check out the AI file translator Pairaphrase.

This is why we’ve compiled this list of the best features to look for in English to Spanish document translation software. And at the end of this post, you will also learn about the top solution containing all of these features and capabilities.

12 English to Spanish Document Translation Software Must-Haves

Here are the top 12 features English to Spanish translators absolutely cannot do without:

1. Compatibility With Multiple Spanish Language Dialects 

Spanish is spoken in some major markets. When you invest in English to Spanish translation software, it’s best to have access to four Spanish dialects. Namely for Spain, Mexico, United States, and Latin America.

After all, you never know which other Spanish-speaking markets you might move into in the future. And when that time comes, it’s going to make for a much more fluid transition when the English to Spanish software app you paid for already includes those dialects.

2. Use Machine Translation to Produce an English to Spanish First Draft

English to Spanish machine translation is pretty good these days, and it can save you a lot of time. Choose document translation software that includes machine translation. 

3. Translate English Files into Spanish Files

When searching for the best English to Spanish document translation software, a file translator is a non-negotiable feature. 

Ideally, the software will run your English file through machine translation and give you a first-draft Spanish translation that you can then edit for quality improvements. This interface will display your file text in segments, placing the source segment and target segment side by side for easy editing and creation of translation memories (see #5 for more information).

4. Gist English Text into Spanish Text

If you communicate internally with Spanish speakers, you’re going to want a tool that allows you to paste a copied email, instant message or other small chunk of text to get the basic idea of the text quickly. Because sometimes you’ll have translation needs that doesn’t involve documents.

5. Train Your Machine Translation Engine to Improve Its Spanish

When you translate large volumes of text from English to Spanish, you’re going to benefit from English to Spanish document translation software that allows you to benefit from the time-saving power of artificial intelligence. 

Look for Dynamic Machine Learning and Translation Memory when shopping for a translation solution. These two technologies work hand-in-hand to deliver continuous quality improvements for your Spanish translations while reducing hours worked.

Learn more in the 2-minute video below.

6. Translate Batches of English Files into Spanish

The productivity power of Dynamic Machine Learning is amplified when you use batch file translation. Batch file translation allows you to simultaneously run groups of files through machine translation. As a result, you get fast English-Spanish document translation.

7. Interactive English-Spanish Glossary Integration

According to a General Motors study, 49% of translation errors were due to incorrect terminology. Creating and importing a glossary (also called a “term base”) into your translation software will dramatically improve your translation quality. It will also reduce the amount of post-editing required. 

Interactive glossary integration makes it easier to incorporate your terminology into your translations.
If you translate for your organization or client using a glossary of their pre-approved terms, you need a translation program that offers terminology management. 

Since Spanish is the 2nd most spoken native language, it commonly appears in owner manuals and instructions for machinery, consumer products and more. This is where glossary upload of TBX files and a term lookup tool comes in handy. It helps ensure that you only use your company’s approved terms. 

Another use case for terminology management is for adhering to brand guidelines.

8. Automatic File Formatting

If your need for English to Spanish document translation software includes translating user manuals, reports, marketing materials, customer support resources, training documents or any other type of file that needs to retain its publishable quality, you should look for automatic file formatting. 

This technology encodes your original file. As a result, your translated file will retain much of the original layout, font, spacing, styles and image placement as possible. It’s not perfect, but it will help you save hours spent reformatting the file.

9. Translation Management

A strong translation management component will help you manage your English to Spanish document translations. It will also help you to effectively collaborate with team members in a central hub. This helps you to streamline the post-editing process. Therefore, look for document translation software with this feature. 

Avoid translation management systems (TMS) with confusing toolbars or that require a huge learning curve.

10. OpenAI as Your Spanish AI Translator Assistant

Enhance your translation process with a translation software that includes an OpenAI integration. 

This integration serves as an intelligent English to Spanish AI assistant for translators. By directly prompting ChatGPT within the software, it offers alternative translations and helps with text adjustments, like character count reduction. This feature is particularly useful for managing language growth issues when translating from English to Spanish.

If you’re handling multiple documents for a school, be sure to visit our article on the Best Spanish Translator for School Districts. 

11. Google Drive Integration 

Streamline your workflow by leveraging software with seamless Google Drive integration. For example, when using translation software integrated with Google Drive, users should be able to import and export files directly from their Google Drive accounts. 

Google Drive integration simplifies the process of translating English documents to Spanish without the hassle of manual file transfers. This becomes particularly useful if you have a lot of documents to translate within your Google Workspace. 

Your team won’t have to struggle with version control and file transfers, ensuring a smooth and efficient translation process.

12. Enterprise Security

Finally, you’ll want to invest in English to Spanish document translation software that has strong security. Learn more about the importance of security in the video below, and the specific security measures you should look for.

Recommended English to Spanish Translator Tool Online

Wondering how to find the best English to Spanish document translator with all these capabilities? Use Pairaphrase.

It’s the AI-powered translation management system for teams who value safer, smarter and faster translation. Compatible with 22 file types, you can translate Word documents, Excel files, PowerPoint presentations, PDF‘s & more.

Schedule a demo or share this article with a colleague.