Want the best English to Chinese document translation software? Online language translation applications that translate English to Chinese (and Chinese to English) are everywhere. However, if you develop Chinese document translations for an organization, always use an English to Chinese document translator made for enterprise use.

In summary, the best way to translate an English file to Chinese is with enterprise translation software. Below, we provide step-by-step instructions for translating documents from English to Chinese and highlight the top English-Chinese translator software features.

10 Steps to Translate a Document from English to Chinese (Traditional or Simplified)

1. Register for Pairaphrase (or get a demo first).
2. Log in.
3. (Optional) Upload a Glossary.*
4. Go to the “Translate” tab.
5. Under “File Type,” select your file type.
6. Select the Source Language & Target Language (Traditional & Simplified both available). 
7. Upload your English file. 
8. Click the “Translate File” button.
9. (Optional) Post-edit the text & save edits (this creates higher quality translations that are reusable)*
10. Download your Chinese document.

*These “optional” steps are highly recommended for organizations that want to reuse their translations and/or need to adhere to company-approved specialized terminology.

Top 12 English to Chinese Document Translation Software Features

Here are the top 12 features English to Chinese translators must have for efficient translation:

1. Translates Both Chinese Simplified & Traditional

When you invest in online English to Chinese translation software, make sure it includes both Traditional Chinese and Simplified Chinese characters. This way, you can translate documents for different geographical areas. 

Traditional Chinese is most commonly used in:

• Mainland China
• Taiwan
• Hong Kong & Macau
• Philippines
• US

Simplified Chinese is most commonly used in:

• Mainland China
• Malaysia
• Singapore

Source

Also, consider language pairs aside from English-Chinese. Firstly, make sure the app translates Chinese-English. 

Secondly, identify all the other language pairs your organization uses (or will use in the future). Mark these as a non-negotiable requirement in the software you choose.

If your English to Chinese translation software already includes those other language pairs, you won’t need to someday switch translation solutions.

2. Machine Translation (Fast English to Chinese Translations)

Look for English to Chinese machine translation. This technology significantly accelerates the human translation process. Consequently, you will drastically reduce translation turnaround time and reduce your translation spend. 

The best translation platforms offer flexibility in translation engines (e.g. AWS, Google, Microsoft). As you may find that different engines are better for different kinds of content.

3. English to Chinese Document Translator

Any good English-Chinese translation software online will include a file translator that is compatible with a variety of file types. Choose one that is optimized for PDF files and Microsoft Office files (e.g. Word documents, PowerPoint presentations, Excel documents, scanned PDF files, etc.). 

Additionally, you may have scanned documents that need translation. If you have a lot of scanned PDF files that need translation you’ll want to test all your translation software options to determine which one is the best.

Ideally, the software will run your entire English file through machine translation and supply a first-draft Chinese translation. Then, you can post-edit it for quality improvements. 

The interface should display your file text in segments, placing the source segment and target segment side by side for easy editing and creation of translation memories (see #5 for more information).

4. Gist English Text into Chinese Text

Sometimes you’ll have translation needs that won’t involve translating entire documents into Chinese. For instance, you might communicate with Chinese speakers through instant messenger or email. 

In this case, you’ll want a tool that allows you to paste a copied email, instant message or chunk of words. As a result, you can get the basic idea of the text quickly. This is referred to as gisting. 

5. Translation Engines with Machine Learning

When you have ongoing translation needs to translate large files from English to Chinese, you’ll want English to Chinese document translation software that uses AI to enhance your translation productivity. 

Look for Dynamic Machine Learning, Custom Translation and Translation Memory when comparing translation applications. These technologies work hand-in-hand to deliver continuous quality improvements for your Chinese translations. 

Additionally, they reduce hours spent on manual translation.

6. Translate Batches of Files from English to Chinese

The productivity power of Dynamic Machine Learning is amplified when you use batch file translation and post-editing. Batch file translation allows you to translate more than one file simultaneously with machine translation. This way, you can perform quick English-Chinese document translation.

7. English-Chinese Terminology Management

Do you want to dramatically improve your translation quality, consistency and reduce the amount of post-editing required? 

Use software that supports term bases and includes terminology management. Furthermore, it should include an interactive glossary component to support custom translations. This technology makes it easy to incorporate your organization’s approved terminology directly into your translations. 

As a result, you produce high-quality custom translations that potentially save you a significant amount of time. Look for CSV file import compatibility.

First, learn how to create a term base.

8. Preserves the Layout & Formatting

Do you need English to Chinese translation software for translating documents that must retain publishable quality? If so, your platform of choice should allow you to translate with formatting intact. 

This technology preserves most of your file’s layout and formatting when parsing your original file. Keep much of the original layout, font, spacing, styles and image placement when you download the translated version from your software. 

Automatic file formatting isn’t perfect, but it will minimize time spent on reformatting files. This is a core feature to look for.

9. Translation Management

Want to effectively collaborate with team members on the cloud to streamline the post-editing process? Use Translation Management. This component will help you manage your online English to Chinese document translations. 

Look for a translation management systems (TMS) that’s easy to use. In other words, avoid a TMS with a complicated user interface that requires a long learning curve. Look for a TMS that makes translation easy.

10. Google Drive integration 

When you choose translation software that comes with a Google Drive integration, you can directly import and export between your Google Drive and the translation software. It will streamline your process by removing the need for manual downloads and uploads. 

With this integration you can easily translate Google Docs, Slides, or Sheets into Chinese. This is particularly useful when dealing with both simplified and traditional Chinese scripts.

11. OpenAI Integration

An OpenAI integration can greatly enhance English-to-Chinese translation for you and your team. By prompting ChatGPT within the software, you can rephrase and restructure sentences to match Chinese grammar and syntax, generate alternative translations, and handle tenses and aspects with contextually-appropriate markers.

ChatGPT also offers alternatives for idiomatic and culturally specific phrases, ensuring the best equivalents for Chinese speakers.

12. Enterprise Security

Finally, your organization should invest in online English to Chinese document translator software that includes enterprise security. Data security is highly important, and Europe in particular has strict standards for it. 

Seek features such as multi factor authentication (MFA), Single Sign-on (SSO) and the highest levels of encryption. Furthermore, ask the software supplier if they regularly perform penetration testing and vulnerability scans.

Bonus: Converts English Text to Chinese Audio 

If you want the ultimate Chinese translation software, look for this feature. Many organizations find it handy to have access to a synthetic voiceover generator that converts English text to Chinese audio. Download an audio file in spoken Mandarin or Taiwanese!

Best English to Chinese Translator Tool Online

Wondering how to find the best English to Chinese translation software online with all these capabilities? Explore Pairaphrase. It’s the AI-powered translation management system for teams who value smarter, faster and safer translation. 

Pairaphrase supports 100+ languages and 10,000+ language pairs including Chinese (traditional and simplified). Not to mention, it performs file translation for 24 file types. 

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