Want the best AI translation software for your organization? Online language translation applications that use artificial intelligence to translate efficiently are becoming increasingly prevalent. However, if you develop document translations for an organization, only use an AI translator made exclusively for enterprise use.

At the end of this post, we recommend the best AI translator all-around for translation efficiency, security and quality. But first we will cover the must-have features to look for in AI translation tools.

Want to translate ASAP? Check out the AI document translator Pairaphrase.

Top 10 AI Translation Software Features

Here are the top 10 features AI translators must have for efficient AI-assisted translation:

1. Translates All the Necessary Languages

When you invest in AI language translation software, get a tool that includes all the languages and dialects in which your organization does (or will do) business. This way, your team can translate documents and text segments for different markets and geographical areas (without switching programs). 

2. AI File Translator

Any good AI translation software will include a file translator that allows you to translate a multitude of file formats. Choose one that is optimized for your organization’s file types, PDF files and Microsoft Office files (e.g. Word documents, PowerPoint presentations, Excel documents, scanned PDF files, etc.). 

Ideally, the software will translate your source file using machine translation and provide an initial first draft. Then, you can post-edit it to improve the translation quality. 

3. Robust Translation Editor

Speaking of post-editing, your AI translation software should include a robust translation editor. Its capabilities should increase your productivity when editing and reviewing translations.

Look for an interface that displays your file text in segments, placing the source segment and target segment side by side for easy editing and creation of translation memories (see #5 for more information).

Desirable capabilities also include search & replace, segment bookmarking, translation lookup, segment history, side-by-side file preview, instant messaging and more.

4. Gists Text

Sometimes you’ll have administrative translation needs that won’t involve translating entire documents. For instance, you might communicate with a foreign colleague through email. 

In this case, you’ll want a tool that allows you to paste a copied email, instant message or chunk of words. As a result, you can get the basic idea of the text quickly. This is referred to as gisting. 

5. Allows You to Reuse Translations

Whether you have ongoing translation needs or need to translate large files, you’ll want AI translation software that uses the following technologies to enhance your translation productivity:

• Dynamic Machine Learning
• Custom Translation
• Translation Memory 

These technologies work in tandem to deliver continuous quality improvements that yield the best translations possible. What’s more, they reduce hours spent on manual translation.

Learn more in the 2-minute video below.

6. Translate Batches of Files

Amplify the power of Dynamic Machine Learning when you use batch file translation and post-editing. Batch translation allows you to translate more than one file at once with the assistance of machine translation and translation memory. 

This way, you can perform quick AI-assisted language translations.

7. Terminology Management

Are you looking to significantly enhance the quality and consistency of your translations while minimizing the need for post-editing? Utilize AI translation software that offers custom translations with term base support and robust terminology management. 

Additionally, look for an interactive glossary component. Specifically, make sure it allows you to create customized translations by pulling terms into your translations for seamless integration of approved organizational terminology. By leveraging this technology, you can generate high-quality translations tailored to your needs and save a substantial amount of time. 

Start by familiarizing yourself with the process of creating a term base. Don’t forget to explore compatibility with CSV file imports.

First, learn how to create a term base.

8. Preserves the Layout & Formatting

Do you need the best AI translation software for documents that must retain publishable quality? If so, your platform of choice should allow you to translate with formatting intact. 

This technology preserves most of your file’s layout and formatting when parsing your original file. Keep much of the original layout, font, spacing, styles and image placement when you download the translated version from your software. 

Automatic file formatting isn’t perfect, but it will minimize time spent on reformatting files. This is a core feature to look for.

9. Translation Management

Want to effectively collaborate with team members on the cloud to streamline the post-editing process of AI-assisted translation? Use Translation Management. This component will help you manage your AI-generated translations. 

Look for an intuitive and easy-to-use translation management system (TMS). In other words, avoid a TMS with a complicated user interface that requires a long learning curve.

10. Enterprise Security

Finally, your organization should invest in a top AI translator that includes enterprise security. Data security is highly important, and Europe in particular has strict standards for it. 

Seek features such as multi factor authentication (MFA), Single Sign-on (SSO) and the highest levels of encryption. Furthermore, ask the software supplier if they regularly perform penetration testing and vulnerability scans.

Best AI Translator Tool Online

Wondering how to find the best AI translation software online with all these capabilities? 

Explore Pairaphrase. It’s the AI-powered translation management system for teams who want to translate faster, smarter and safer. Plus, it’s integrated with OpenAI to give your team a premium ChatGPT experience — all without leaving the Pairaphrase application!

Get Started

Schedule a demo or share this article with a colleague.

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Related: 

• 10 AI Translation Industry Trends in 2024
• Open AI Language Translation: Pros & Cons for Enterprises