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AI Translation Management Software for Secure Workflows
Pairaphrase is for teams that need secure document translation, formatting preservation, terminology control and human review workflows.
Translate 160+ languages · Support 25+ file types · Reduce translation costs · Improve quality · Shorten turnaround times · Localize and create compliance-sensitive content
Trusted by regulated organizations world-wide
Most teams need more than a basic AI translator
Pairaphrase helps teams replace fragmented translation steps with a centralized workflow for translation, review, terminology control, and recurring multilingual communication. All with AI.
Translation Can't Scale
Basic AI translation tools can help with short text. But translation at scale often involves sensitive content, recurring terminology, full files, formatting retention, and multiple reviewers.
Team Workflow Chaos
Copy-paste translation and disconnected tools create workflow chaos. Formatting breaks, terminology drifts, reviewers lose visibility, and sensitive content moves through fragmented workflows.
Data Security Risks
Outsourcing translations or using non-secure apps increases the risk of data breaches, compromising sensitive information and eroding customer trust.
Manage AI translation without losing workflow control
Translate More Than Short Text
Support full files, formatting, terminology, and review workflows for sensitive, high-volume, and recurring multilingual content.
Preserve Formatting
Reduce layout cleanup with Automatic File Formatting, which helps preserve much of the original structure, layout, and formatting after translation.
Improve Terminology Consistency
Use Translation Memory and glossaries to reuse approved translations, standardize key terms, follow brand guidelines and improve consistency.
Centralize Review
Review, edit, and finalize translations inside one platform instead of managing translation through scattered files, emails, or one-off AI prompts.
Support Secure Workflows
Translate sensitive content using encrypted document handling, controlled access, and compliance-aligned workflows.
Create Multilingual Content from Scratch
Use an AI writing assistant to generate content in 160+ languages within a secure, governed environment.
Just one translation with Pairaphrase can cover your annual subscription!
Everything teams need to manage AI translation
Pairaphrase is built for secure translation management, not just one-off text translation. It helps teams translate structured content, review translations, protect sensitive information, and improve consistency across recurring projects.
AI Translation
Translate content and generate multilingual text from scratch using configurable AI and machine translation engines, including DeepL, Microsoft, Google, PairaphraseGPT and more.
Automatic File Formatting
Help preserve much of the original layout, structure, and formatting after translation.
Translation Memory
Reuse previously approved translations to improve consistency and reduce repeated work.
Glossaries
Standardize key terms, product names, technical language, legal wording, and approved terminology across languages.
OCR for Scanned Files
Support translation workflows for scanned PDFs and image-based files using OCR.
Centralized Review
Review, edit, and finalize translations inside a shared platform instead of working across disconnected files and emails.
25+ File Types
Support translation workflows for Word, PDF, Excel, PowerPoint, Google Workspace files, subtitle files, XLIFF, scanned PDFs, and more.
Security & Governance
Support encrypted document handling, controlled access, and compliance-aligned translation workflows for HIPAA, FERPA, GDPR, SOC 2 and more.
Translation Editing
Edit segment by segment in the easy-to-use translation editor, with full control over the process. Invite team members to edit or review.
Translate and review content in a controlled workflow
1. Choose your languages
Select source language and one or multiple target languages from 160+ supported languages.
2. Upload your content
Upload a document, scanned PDF, spreadsheet, presentation, subtitle file, or 25+ other supported file types from your computer or directly from Google Drive.
3. Translate with AI
Use secure AI translation workflows to translate the content. Choose from ChatGPT or PairaphraseGPT, optimized for translation.
4. Review and edit
Refine AI translations inside the platform with AI + human review, Translation Memory, and Glossary support.
5. Download or share
Preview and export the translated file with formatting preserved where supported.
Watch Pairaphrase manage a translation workflow
See how Pairaphrase supports a real file-based translation workflow, from upload to AI translation, human review, terminology support, and formatted output.
Reduce manual work, translation costs, and turnaround time
Organizations use Pairaphrase to streamline recurring translation workflows, reduce repetitive manual steps, lower translation costs, and improve how teams manage multilingual content across departments, regions, and file types.
96% lower translation cost per word · $186,000 saved annually · 2,000+ hours saved annually · 50,000 words translated per month · 3-week document turnaround eliminated
Pleasanton Unified School District
Pleasanton USD used Pairaphrase to improve high-volume Spanish and Mongolian translation workflows for school communications.
Results included:
- 93% lower translation cost per word
- $186,000 saved annually
- 800+ hours saved annually
- 45,000 words translated per month
- 3-week document turnaround eliminated
Carestream Dental
Carestream Dental used Pairaphrase to translate technical documentation and training materials while reducing translation costs and giving reviewers more control.
Results included:
- 80% lower translation cost
- $13,900 saved annually
- 300+ hours saved annually
- 27,000 words translated per month
- Translations completed across 6 languages
- Documentation translated, reviewed, and finalized within 15 days
Aquatrols
Aquatrols used Pairaphrase to translate product labels, regulatory documents, and marketing materials for global sales and compliance workflows.
Results included:
- 96% lower translation cost
- $45,000 saved annually
- 2,000+ hours saved annually
- 50,000 words translated per month
- German and Spanish translation workflows
- Improved distributor and international sales collaboration
Who is Pairaphrase for?
Pairaphrase supports organizations that need secure, repeatable, and efficient translation workflows across teams, departments, languages, and file types.
Enterprises
Translate internal communications, customer content, training materials, operational content, and multilingual business files across global teams.
Education Teams
Translate parent communications, student materials, school forms, policies, IEPs, 504 plans, district content and localize eLearning with secure workflow support.
Healthcare Organizations
Translate patient communications, forms, instructions, administrative materials, and sensitive content with more control.
Language Service Providers
Manage client translation workflows, recurring terminology, and file-based projects more efficiently.
HR and Training Teams
Translate onboarding materials, employee communications, policies, courses, and training content.
Legal and Compliance Teams
Translate structured files, notices, policies, and compliance-related materials with more workflow control.
Connect translation to the tools your team already uses
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How teams use Pairaphrase
Secure AI Translation Management
Centralize AI translation, review, terminology, and compliance-sensitive workflows securely.
Document Translation
Translate full files across languages with formatting support and centralized review.
PDF Translation
Translate PDFs while reducing manual formatting cleanup.
Scanned PDF translation
Use OCR-supported workflows for scanned and image-based files.
Employee Communications
Translate policies, updates, onboarding content, and HR materials.
Education Translation
Translate parent communications, student materials, school forms, and district content.
Enterprise Localization
Support multilingual content workflows across departments, regions, and teams.
Multilingual Content Generation
Create multilingual text with an AI writing assistant inside a governed translation workflow.
Translation API Workflows
Use the REST API to connect translation into broader systems and processes.
Manage translation securely with AI Translation Management Software
Pairaphrase helps teams translate content, preserve formatting, manage terminology, review translations, and centralize multilingual workflows in one secure platform.
